Privacy Policy for Map Viewer 365 for SharePoint

This policy explains what Map Viewer 365 for SharePoint collects, why we use it, and how we protect it.

What account and usage data does Map Viewer 365 for SharePoint collect?

SharePoint provides your work email address. We use it to identify your account, apply usage limits, verify license access, and provide support.

We store:

• Your work email address
• The date we created your product record and the installed add-in version
• Your first and most recent usage dates and total usage count
• Your trial or license status

Organization administrators can provide work email addresses to assign licenses. We store those addresses with the license assignments.

How does Map Viewer 365 for SharePoint process map files?

Your browser reads the selected KML or KMZ file directly from SharePoint and renders its map features locally. When you create an export, your browser downloads it to your device or saves it directly to SharePoint. The source file and generated export do not pass through or remain on our servers.

What data do map and image providers receive?

Your browser requests map tiles directly from OpenStreetMap or Esri, depending on the background you select. Each provider receives standard web-request data, including your IP address, browser information, and the requested tile paths. The tile paths identify the map area and zoom level shown in your browser.

If a KML or KMZ file references a remote icon or image, your browser requests that resource directly from its host. The host receives the same standard request data and the requested resource path. These providers do not receive the full KML or KMZ file from the add-in.

Why does Map Viewer 365 for SharePoint need SharePoint access?

Map Viewer 365 for SharePoint uses your existing SharePoint permissions to:

• Identify and read the map file you choose to view
• Save an export to SharePoint when you choose that destination

The add-in does not grant access to files you cannot already access.

What diagnostic and support data does Map Viewer 365 for SharePoint collect?

When Map Viewer 365 for SharePoint encounters an error, Sentry receives a diagnostic event so we can investigate and fix the problem. The event includes:

• Your work email address
• The browser, operating system, product name, and add-in version
• The full SharePoint page URL where the error occurred
• The error message and recent technical events, including a file or folder name when it relates to the error

We also process the information that users choose to send when they contact support.

Do you sell personal information or use it for marketing?

No. We do not sell personal information or disclose it to third parties for advertising or marketing.

Which services process Map Viewer 365 for SharePoint data, and where?

• SharePoint stores source files and exports that you save there. Our servers do not store those files.
• Google Cloud Firestore stores account, licensing, and usage data in United States data centers.
• Sentry stores diagnostic events in United States data centers.
• OpenStreetMap, Esri, and remote image hosts process direct browser requests under their own privacy policies and data residency practices.

Does your organization require a different data residency region? Contact support and we’ll help.

How do you protect Map Viewer 365 for SharePoint data?

SharePoint controls access to source files and saved exports. We send account, licensing, usage, and diagnostic data over encrypted HTTPS connections. Google Cloud encrypts stored data, and Firestore security rules prevent public access.

We limit access to our Google Cloud and Sentry projects to authorized personnel who need the data to operate the product, respond to support requests, or comply with legal obligations.

How long do you keep Map Viewer 365 for SharePoint data?

• We retain account, usage, and license records until you request deletion.
• We retain diagnostic events only as long as needed to investigate errors and maintain the product.
• We retain aggregated signup and usage totals that contain no email addresses or other identifiers.

How can I access, correct, or delete my data?

Email product@1990quebec.com from the work email you use with Map Viewer 365 for SharePoint. We will verify the request and delete the records linked to your work email within 30 days.

How will you communicate policy changes?

We post each revision on this page and update the effective date below.

How can I contact you?

Visit Map Viewer 365 for SharePoint support or email product@1990quebec.com.